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When the billing is user based, you can define a per user per hour bill rate that can include regular and overtime. Billing amounts are computed based on the number of hours of approved time and the user's bill rate.
As an example, for the wall painting project, when you decide to opt for the hourly user based billing model, for each of your resource you can decide a billing rate and arrive at the billable amount of this task.
User Billing Rates
If the Company billing model is User based, these user bill rates are used to calculate the Estimated Billing and Actual Billing of tasks. You can specify either a Regular rate or an Overtime rate. Rates defined at a company level can be overridden at a project level.
When you change the User Bill rate:
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- Estimated Billing is recomputed for all projects that are Not Archived and for tasks which are not 100% complete.
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- New rate is applied to all time entries that are in "Saved" state after they are submitted for approval.
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- Those in "Pending approval", "Approved" or "Invoiced" continue to show the old rate. The manager can edit the time entry to change that rate if required.
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- Actual Billing remains the same
Time code based
You can define time codes that represent a service or activity performed on a task. Billing amounts are computed based on the number of hours of approved time and the time code's bill rate.
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Once you mark a Project time code as Non-Project time code, you CANNOT convert it back to a project code.•
- Editing a Time Code
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- Name – If you edit the name of the time code, all time entries (new and existing) will reflect the new name.
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- Costable – If you mark the time code as costable, all new time entries will reflect it, but the old ones will not.
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- Deleting a Time Code – All time entries in "saved" and "rejected" states will be cleared of that time code and moved to the 'Default' time code.
Time code Billing Rates
If the company billing model is Time-code based, the bill amounts are computed from the rates defined against the Time codes. You can specify either a Regular rate or an Overtime rate. Rates defined at a company level can be overridden at the project level.
When the rate on a Time code is changed, it is applied to all new and saved time entries. Any time entries that are in pending approval, approved, or invoiced are not changed.
Once you mark a Project time code as Non-Project time code, you CANNOT convert it back to a project code.