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Rashmi Likhite

Rashmi Likhite

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  1. Login as administrator user.
  2. Go to Settings > Company.
  3. Under Time and Expense section, select the policy Send incomplete timesheet reminder emails to users daily at option.
  4. Select the time you want the email notifications to be triggered.
  5. Click on Save in that section. A daily notification will This will enable the notifications to be sent to all users to complete their time entries for the daythe users; however, the user need to enable the Daily Incomplete Timesheet reminder under their user preferences for this.
Info

The notification will be sent to user at the particular time set as per his timezone.
For example, the company's timezone is IST, but a particular user in that company works in AUS-EST timezone. The daily notification is set at 5:00PM. Then users in IST will receive the notification at their 5PM and the user in AUS-EST timezone will get it when its 5PM in his timezone.

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  1. First find the incomplete time sheets.
  2. Select the users you want to remind by selecting the on the user's check box.
  3. From the actions drop-down, Image RemovedClick  Click Send Email Reminder. The reminder is sent to the user.
    Image Added 

 

Note

Incomplete entries can either be viewed based on working hours of a user (For instance, if a user works 20 hours a week, their time sheet is incomplete only if it has less than 20 hours although others might be working 40 hours) or based on fixed work hours per week (For instance, any time sheets that have less than 40 hours).
Similarly, if the user has entered a non-working exception for a day then the Expected hours will always be the hours minus the non-working hours. For instance, if a user works 40 hours a week, but on a particular day, if he is on vacation, the expected hours for the week will be 32 hours.