When setting up an event you can invite others (even non-Celoxis users). All you need is the email address of the invitees. Specify if the invitee is "Required", "Optional" or simply "Copied" on the event. An email is sent to all the invitees with the event details. They can "accept" or "reject" the invite and you will be notified by email. If the event is changed or canceled by the proposer, all invitees are notified by an email.
To send group invites for events
- On the main menu, click Calendar.
- Click the Add icon. Enter other details as per your requirement.
- Go to the Invitees tab expand button.
- You can select users from the appropriate drop-down : Required Invitees, Optional Invitees, Invitees Cc.
- Click Submit. The invites are sent.
- If the invitee is a Contact or non-login user (Generic), the invitation e-mail sent will have the link to Accept/Decline the event with the other details of the event. Upon clicking Accept or Decline, the Status of the event in the email notification changes to reflect the selection.
- If the invitee is a login user, then the tasks are not re-scheduled for the day of the event even if the event Impacts Scheduling.
- Only after an event is accepted, will it show up on the user's (login) calendar.