This report helps the project manager align the projects in pipeline with the planned & actual resource utilization on planned activities to get insight into long-term capacity plans. This helps in informed data-driven decisions to ensure the most efficient use of the resources for ensuring project success.

Estimated Utilization is computed as a percentage of estimated to available resource hours, while Actual Utilization is computed as a percentage of actual-approved to available resource hours. This report shows the Utilization of the resources for the last quarter.

Lets take an example of Peter Parker.

Peter works 8 hours a day from Monday to Friday. The 'Hours(Available)' column will show you this information.

Apr	May	June
176	176	168

Assume, Peter's Hours(Est) for last quarter is as follows. The Resource Load Chart or the 'Hours(Est)' column will show you this information.

Apr	May	June
131	168	214

Assume Peter's Hours(Actual) on planned activities for last quarter is as follows. The 'Hours(Actual)' column will show you this information. e g

Apr	May	June
128	58	164

So, the Estimated Utilization of Peter is as follows:
Utilization (Est) = Hours (Est)/Hours (Available) as a percentage.
For Apr (131/176)*100=74%.

Apr	May	June
74%	95%	127%

Similarly, the Actual Utilization is as follows:
Utilization (Actual) = Hours (Actual)//Hours (Available) as a percentage.
For Apr (128/176)*100=73%

Apr	May	June
73%	33%	98%

Using this, the PM can see how a particular resource is utilized for a period and can plan smarter.

If your users play multiple roles in different workspaces, then we recommend creating a custom field (single select dropdown) on users - "Primary Department" and group on that field, instead of Workspace .

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