Not all resources have the same working hours. This is especially true for consultants and contractors who work only a few hours a day or even just a few days a week. When resources work different hours, accurate scheduling becomes very important in project planning. Celoxis allows you to specify different work times for resources and these working hours in the selected time zones are used while scheduling tasks assigned to them. Let's take an example. Consider the following working hours. The first row is the default working hours of the company where Joe works while the next depicts Joe's working hours:
| Working Hours | Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|---|
| Default (Company) | 8 AM - 1 PM 2 PM - 5 PM | 8 AM - 1 PM 2 PM - 5 PM | 8 AM - 1 PM 2 PM - 5 PM | 8 AM - 1 PM 2 PM - 5 PM | 8 AM - 1 PM 2 PM - 5 PM | NA | NA |
| Joe | 8 AM - 1 PM | NA | 2 PM - 5 PM | NA | 8 AM - 1 PM 2 PM - 5 PM | NA | NA |
Let us assume that a task of 1 day duration is assigned to Joe, which starts from Monday. Usually, the task should complete end of the day, Monday. However, since Joe's working hours are not the usual 8 hours a day from Monday to Friday; Celoxis schedules the task to complete on Wednesday at 5 PM. This is because, in order to complete the day's task, which is of 8 hours, Celoxis considers 5 hours of Monday and 3 hours of Wednesday.
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To view or modify the default calendar
- From the main menu, click on
and then Company Settings. - Under the Company section, click Login with a user with administrator privileges and click on Administration option under the user profile.
- Under the Project Management section, click on Work Calendars.
- In the new pop-up window, you will see a list of the calenderscalendars. Choose Default from the list of calendars.
- Change the work timings, and click Save. Your work calendar is saved.
To set different work calendars for resources working in different time zones and timings
- From the main menu, click on and then Company SettingsLogin with a user with administrator privileges and click on Administration option under the user profile.
- Under the CompanyProject Management section, click click on Work Calendars.
- Click on Add.
- Enter a name for this Work Calendar, pick a Time Zone and set the Work Timings for the same.
- Click Save. Your new work calendar is saved.
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