Selecting Email Notifications
You can control which email notifications you wish to receive.
To Change your Notifications:
- On the main menu, click on your profile picture, and then click My Settings.
- On the pop-up window, click on the Preferences tab.
- Under the Email Notifications section, select the checkboxes for the categories for which you want email notifications.
- Click Save. Your email notifications are customized.
| For | Notification | Who will receive it. |
|---|---|---|
| Projects managed by me | Task is off track. | Any task in the project, where the user is the PM becomes Overdue. |
| Task did not start because of incomplete predecessors. | The PM will receive a notification if any task is/are not able to start because of incomplete predecessors. (The project option: Tasks should start when all predecessors are complete. should be checked for this). | |
| Work Item progress is updated | The PM receives this notification when team members update their tasks (Progress Updates and Time-entries against tasks). When the 'Cc' is selected when making a progress update, the team members are also notified. | |
| Tasks assigned to me | Task is modified. | The assignee of the task will receive this when task attributes like - Start Date, Duration, Finish date, Resource allocation, etc is changed. |
| Task is assigned to you. | The resource who is assigned to the task will receive this mail. | |
| Task starts in the next 24 hours. | A notification prior to 24 hours task start will be sent to user assigned to the task. | |
| Task is off track. | A notification sent to the user assigned to the task when its Finish date is crossed and yet Incomplete. | |
| Task progress is updated. | The PM receives this email when team members update their tasks (Progress Updates and Time-entries against tasks). When the 'Cc' is selected when making a progress update, the team members are also notified. | |
| Time | Time is submitted on your behalf. | The user assigned to the task will get a mail when another user with proxy privilege fills time for him/her. |
| Time submitted by you is rejected. | The user will get this notification when the PM rejects his time entries. | |
| Daily Incomplete Timesheet reminder | If the daily incomplete timesheet reminder setting is enabled at the company level, the user will receive an email if his/her timesheet for the day is incomplete. | |
| Expense | Expense is submitted to you for approval. | The PM will get an email when an expense is submitted against a project he is managing. |
| The user who submitted an expense will get a notification when expense submitted by him/her is approved. | ||
| The user who submitted an expense will get a notification when expense submitted by him/her is rejected. | ||
| Files | New version of your favorite or checked-out document is available. | The user will receive this notification when a new version of the document marked as favorite by him/her or is being edited is available. |
| New documents or versions are available in your favorite folders. | The user will receive this notification when a new document or version of the document is available in folder which is marked as favorite by you. | |
| Apps | Item is assigned to you. | The user receives this notification when an app item is assigned to him/her |
| Item assigned to you is updated. | The user assigned to an app item receives this notification when a comment is added or the attributes of the item are changed. | |
| Item assigned to you is delayed. | The user assigned to an app item receives this notification when the Due Date of the item is crossed. | |
| Item for which you are the state manager is delayed. | The State Manager of the item state receives this notification when the Due Date of the item is crossed. | |
| Item for which you are the state manager is unassigned | The State Manager of an app item state receives this notification when a new item is created with the 'Assigned To' field blank. | |
| Item is assigned to a state for which you are the manager | The State Manager of the project receives this notification when the app item is assigned to him/her. |
For blocked and Overdue tasks, the notifications are sent out at 1 AM, 7 AM, 1 PM, 7 PM (server time)